Ticket sales, refunds, attendance, payouts, donations: your school theatre or arts program generates a lot of data every season, and most of it lives inside CUR8 already. You just need to know where to look. This walkthrough covers every report CUR8 gives you, where to find them, and how to turn them into a reporting rhythm you actually keep up with.
Why reporting matters for your program
Reports are not just paperwork. They are how you stay organized across a season instead of scrambling at the end of it. A good reporting habit lets you see your event and organization details at a glance, reconcile sales and payouts without guesswork, track participation and engagement over time, and export clean data for bookkeeping or for sharing with your board, booster club, or finance team.
None of that requires a spreadsheet you build yourself. CUR8 already tracks the numbers behind every ticket, refund, check-in, and deposit. Your job is to check in on them regularly.
Where to find your reports
Every report lives in the same place, no matter which one you need:
- Log in to CUR8.
- From your dashboard, go to the event or project you want to report on.
- Click the Reports tab in your left-hand navigation.
You will see a menu with several report options, each tailored to a specific type of data. From there, it is a matter of choosing the right one for the question you are trying to answer.
The five reports you will use most
Sales report
Your sales report breaks down tickets sold, ticket types, quantities, and your gross and net sales, so you can understand your sales performance and revenue picture at any point during a run. This is the one you will open most often once ticket sales open.
Refund report
The refund report lists every refunded ticket, the reason given, and the amount refunded. It is your source of truth for customer service and returns, especially if a parent or patron asks about a refund weeks after the fact.
Attendance report
Your attendance report shows who checked in, what ticket type they held, and when they arrived. It is ideal for event day management and for any follow-up outreach you want to send afterward, like a thank-you note or a survey.
Payout report
The payout report covers the dates your organization received money, the amounts deposited to your bank, and the details of each batch and its processing fees. This is the report your treasurer or bookkeeper will want for reconciling finances at the end of the month.
Donation history
If your program collects donations, this report tracks what came in, donor names when they are captured, and the amounts and dates. It keeps your giving organized and makes it easy to thank donors or segment them for future asks.
Downloading a report as a CSV
Every report can be downloaded as a CSV, so you can open it in a spreadsheet or hand it off to your finance or administrative team. To download a sales report:
- Go to your project's Reports tab.
- Click Sales Report.
- Choose a date range or filter as needed.
- Click Download CSV.
- Save the file to your computer.
Your CSV opens cleanly in Excel, Google Sheets, or any spreadsheet tool, so you can sort, filter, or share it however your team works.
Build a reporting rhythm that works
The programs that stay on top of their numbers are not the ones checking reports once a season. They pick a rhythm and stick to it. A few starting points:
- Download a sales report daily during high-volume ticket sales
- Generate an attendance report right after each event
- Review your payout and donation reports weekly
That rhythm keeps your data fresh and makes end-of-month reconciliation far less painful than reconstructing everything after the fact.
Once reporting is a habit instead of a scramble, you get to spend more of your season on the production and less of it on the paperwork. Ready to put it to work for your own program? Make your moment.